Free or Paid Payroll Software Tool – Which One to Choose?
A company, whether big or small, can’t function without proper management. And the use of payroll software programs can help a great deal in managing this important function. However, many start-ups struggle to find the right payroll software that fulfills their needs and is easy on the budget as well.
The selection process becomes even more complicated because of the wide range of payroll software programs available. Some of them square measure free, whereas others square measure paid. Some companies are more tempted to use free tools as it allows them to save money. But, do these tools really help in cutting down costs. Find out everything here as we have discussed the pros and cons of both free and paid payroll software solutions:
Pros and Cons of Free Payroll Software
Pros
No Cost, Only Benefits
There’s no cost associated with using a free payroll program; hence, it’s called ‘free’. These programs are easy to find and run seamlessly. The best part, however, remains the same that you won’t have to spend a dime to obtain their benefits.
Easy to Use
Most free payroll software programs feature simple designs as they come from any complex feature. This makes them rather straightforward to use
Cons
Limited Functionality
The biggest flaw of free payroll software programs is that they come with limited functionality. For example, some programs can only be used for a limited number of employees. So, if you’re expanding your business and hiring more employees, you will have to switch to their paid version.
Trial Versions
There are many free payroll software programs, but most of them are actually trial versions of paid programs. So, you can only use these programs for free for a limited period of time. And then, you’ll have to inevitably purchase their subscription. In a hindsight, it’s a good idea as you get accustomed to their features and functionality. However, at the same time, it can burn a hole in your pockets in the latter stages.
Bugs
Free tools are properly tested. Therefore, there are high chances of these programs having bugs and errors.
Pros and Cons of Paid Payroll Software
Pros
Paid Payroll
Advanced Features
One of the biggest perks of paid payroll software for accountants is that they come with advanced features. Quite often, these tools offer more than one functionality, which makes them beneficial for companies. For example, if you’re using Netchex, one of the best payroll software in 2021, you won’t have to use any other reporting and management software as it takes care of everything. And you don’t have to remember different login credentials since every feature is available on the main dashboard.
Bug-Free
Paid software are usually bug-free. Basically, most software development agencies have in-house testing and quality assurance teams that determine the tool is free from bugs and errors before it is made available for users. However, in case you have encountered an error or bug that prevents you from doing your job, you can bring it to the notice of the developer, and they take care of it immediately.
Customer Support Services
Another pro of using paid software is that they usually come with customer support services. So, if you’re stuck somewhere, finding it tough to use a particular feature or having troubles using the tool, you can get in touch with the customer support representative and your query will be resolved.
Cons
Monthly/Annual Subscription
All good things come at a cost, and the same is the case with paid tools. You will have to pay a monthly or annual fee to use them.
Different Packages to Choose From
Many payroll software companies offer different payment plans to choose from. Selecting the right one can be quite overwhelming at times. You may end up buying an expensive package that contains features that aren’t useful for your business.
Final Thoughts
Based on the comparative analysis, it’s safe to say that paid payroll software programs are certainly better than free ones. Of course, you have to pay for them, but the amount is worth it because of the benefits they offer.